“Quality, fairness, and responsibility guide GRAUS’s procurement process, reinforcing our commitment to fostering trust and integrity in every transaction.”
GRAUS’s procurement policy emphasizes transparency, accountability, and efficiency in financial management. Purchases are project-based, using open tendering for goods or services, with oversight from a Purchase Committee. Procedures vary by cost, from direct purchases to sealed tenders, ensuring fairness and quality. Vendor qualifications, including trade licenses and SAM Tests, are rigorously verified. Quality control measures, tax compliance, and ethical practices are mandatory. Flexibility is allowed for emergencies. Rooted in core values, the policy ensures sustainable, inclusive procurement aligned with GRAUS’s mission.
The procurement process at GRAUS (Gram Unnayon Sangathon) is guided by a comprehensive policy framework that ensures transparency, accountability, and adherence to organizational and regulatory standards. As a non-profit organization dedicated to socio-economic development, GRAUS depends on both foreign aid and local donations. This makes it critical to maintain a robust procurement system as part of its financial regulations.
Procurement activities are meticulously planned, with purchases typically aligned to project needs on a quarterly or semi-annual basis. However, provisions allow for urgent procurement with the approval of the Executive Director.
Discover GRAUS’s transparent and efficient procurement process, guided by ethical practices and quality control. Ensuring accountability, compliance, and vendor integrity, GRAUS supports sustainable development and community resilience through fair and inclusive procurement strategies.
The organization’s procurement strategy emphasizes open tendering to secure goods or services from genuine dealers or suppliers. A Purchase Committee, constituted by the Executive Committee, oversees procurement decisions for transactions exceeding a specified threshold. Depending on the estimated purchase value, procurement methods range from direct purchases and spot quotations to sealed tenders and open tenders advertised in newspapers.
To uphold quality and fairness, several layers of review and approval are embedded within the process. Comparative analyses of supplier quotations and tenders are carried out, and all decisions are guided by six core principles: honesty, fairness, respect, faith, responsibility, and loyalty. Additionally, GRAUS has rigorous measures in place to verify vendor qualifications, including documentation such as trade licenses, VAT registration, and SAM Test results to avoid engaging with blacklisted suppliers.
Quality control is an essential aspect of the procurement process, ensuring that goods meet the required specifications and are properly recorded in organizational registers. Financial compliance is reinforced by procedures such as withholding security deposits and ensuring VAT and tax payments align with government regulations.
The policy also accounts for exceptional circumstances, allowing flexible measures for emergency relief or special project requirements with appropriate approvals. Disciplinary actions are defined to address any misconduct or dishonesty in procurement activities, ensuring that the organization’s reputation and integrity remain uncompromised.
In summary, GRAUS’s procurement policy is a well-structured, ethically grounded framework designed to support the organization’s mission of promoting sustainable development and community resilience through efficient and transparent procurement practices.
“Quality, fairness, and responsibility guide GRAUS’s procurement process, reinforcing our commitment to fostering trust and integrity in every transaction.”
About GRAUS
GRAUS (Gram Unnayon Sangathon), founded in 1998, envisions a society free from discrimination, hunger, and poverty. Dedicated to empowering marginalized communities, GRAUS fosters resilience and inclusivity through active participation in sustainable development. Registered with Bangladesh’s Ministry of Social Welfare and the Bureau of NGO Affairs, GRAUS is a proud member of IUCN and IIFB, reflecting its commitment to conservation and indigenous biodiversity.
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